How to Create a Multi-Session Event

Last updated on August 9, 2021

We'll teach you everything you need to know about how to create a multi-session event.

If this is your first time creating an event on Crowdcast, start here first.

Just here to learn about the call audience to session button? 👇 Scroll down.👇

What is a multi-session event?

A multi-session event contains at least two separate sessions. These sessions are typically parts of a cohesive event experience like a conference, festival, or workshop series.

At Crowdcast, multi-session events take place at a single event URL, making it easy for your attendees to access all of the sessions in one place. This also makes it easier to promote your event by sharing one URL throughout your marketing channels.

 

How do I create a multi-session event?

Building a multi-session event is similar to building a single session event. You can build each session under the same New crowdcast form when you create your event.

From the Schedule section, select Multi-Session instead of Single Session.

 
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From there, you can assign each session a…

  1. Session Title
  1. Description (optional)
  1. Start date, time, and duration
 

📌 Note: The duration field is only for your attendees’ awareness. Your event will not end automatically if you exceed the specified duration, but do keep the hourly allowance of your plan in mind.

 
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Click Done once you’ve finished creating a session. Click the Add Session button to create more sessions until you’ve built all sessions needed for your event.

Sessions can be scheduled at the same time, at different times, back-to-back, and even on different dates.

 
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You also have the option to assign each session one or more tracks.

Tracks allow attendees to filter the available sessions based on the topic being covered or the type of session. For example, a music festival might create tracks for the type of music performed in each session. There might be sessions devoted to rock, classical, or folk music.

Click the + Add track button to create a session track. If your session spans multiple topics, you can create multiple tracks as needed.

 
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Here’s an example of the schedule view for a scientific conference with tracks. Each track indicates which branch of science is associated with each session:

 
 

After you’ve built all of your sessions, add the rest of your event information like description, cover photo, etc. and click Save changes.

You'll then be taken into the lobby of the event. The lobby is a pre-event space where attendees can chat, answer polls, see who else is registered for the event (if not disabled), and check out the event schedule.

You and your attendees can find and navigate the event schedule by clicking the Schedule button in the upper left corner next to the event title or by clicking the View the schedule here link in the middle of the screen.

Attendees can also watch any replays of specific live sessions from the schedule.

 
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How to Use the Call Audience to Session Button

If you want to be sure that your attendees are in the right place at the right time, use the Call Audience to Session option to alert them to the active session. This option is available to hosts and co-hosts only.

 

When you select Go Live in a multi-session event, you’ll be presented with the option to call the audience to this session.

 
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If you select Yes, your attendees will see a prompt to join the active session. They will have 10 seconds to accept or decline the prompt, or they will be automatically transported to the session.

 
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You can also call the audience from the schedule. Click the three horizontal dots next to the session title and select Call audience to session. Then, accept the prompt that appears to confirm.

 
 

⚠️ Keep your event schedule in mind when using this feature. If you’re running back-to-back sessions with no break in between, your timing will need to be perfect. Otherwise, you’ll potentially take the audience away from a session that’s still wrapping up. You also won’t want to use this feature if you’re running an event with simultaneous sessions or breakout rooms.

 

Questions or suggestions? Email us at support@crowdcast.io. Happy Crowdcasting! 🎥

 
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